Privacy Policy
Last updated: December 17, 2025
Introduction
Eight Bit Studios LLC ("we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website eightbitstudios.com, use our client portal at my.eightbitstudios.com, or engage with our services.
Information We Collect
Information You Provide
We collect information you voluntarily provide when you:
- Fill out our project intake form
- Create an account on our client portal
- Contact us via email or phone
- Subscribe to our newsletter
- Apply to join Founders Fleet
- Engage our services
This may include your name, email address, phone number, company name, and project details.
Information Collected Automatically
When you visit our website, we may automatically collect:
- IP address and approximate location
- Browser type and version
- Operating system
- Pages visited and time spent
- Referring website
How We Use Your Information
We use the information we collect to:
- Respond to your inquiries and provide customer support
- Evaluate potential projects and provide proposals
- Deliver our services and communicate about ongoing projects
- Provide access to our client portal and project management tools
- Process payments and manage billing
- Send newsletters and updates (with your consent)
- Improve our website and services
- Comply with legal obligations
Information Sharing
We do not sell your personal information. We may share your information with:
- Service Providers: Third parties who help us operate our business (e.g., authentication services, payment processors, email services, analytics)
- Legal Requirements: When required by law or to protect our rights
- Business Transfers: In connection with a merger, acquisition, or sale of assets
Third-Party Services
We use the following third-party services to operate our business:
- Clerk: Authentication and user management
- Supabase: Database and file storage
- QuickBooks: Invoicing and payment processing
- Vercel: Website hosting
- Google Analytics: Website analytics
Each service has its own privacy policy governing the use of your information.
Cookies and Tracking
We use cookies and similar technologies to improve your experience on our website. You can control cookies through your browser settings. We may use:
- Essential Cookies: Required for website functionality and authentication
- Analytics Cookies: Help us understand how visitors use our site
- Marketing Cookies: Used to deliver relevant content (with consent)
Data Security
We implement appropriate technical and organizational measures to protect your personal information, including encryption, secure authentication, and access controls. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.
Data Retention
We retain your personal information for as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. Project data is typically retained for the duration of our engagement plus a reasonable period thereafter.
Your Rights
Depending on your location, you may have the right to:
- Access the personal information we hold about you
- Correct inaccurate information
- Request deletion of your information
- Opt out of marketing communications
- Object to processing of your information
- Data portability
To exercise these rights, please contact us at the email address below.
Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these sites. We encourage you to review their privacy policies.
Children's Privacy
Our services are not directed to individuals under 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.
Contact Us
If you have questions about this Privacy Policy or our privacy practices, please contact us:
Eight Bit Studios LLC
Chicago, IL
Email: hello@eightbitstudios.com